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Executive PA, Nicosia – EPA/02/24

Our client, a well established group operating in the ICT industry, is currently looking to recruit a high caliber professional to join its offices in Nicosia.

The job holder is expected to work closely with the Executive Management to provide administrative and secretarial support, usually on a one-to-one basis and more specifically to help them make the best use of their time.

Position’s Duties and Responsibilities

  • Provide calendar management for the Executive Management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
  • Act as a liaison and provide support, arrange and handle all logistics for executive meetings and events: schedule meetings; distribute presentation materials.
  • Serve as the primary point of contact (personal, by phone or by email), for internal and external parties on all matters pertaining to the Executive Management, including those of a highly confidential or critical nature.
  • Work closely with the Executive Management to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the Executive Management updated.
  • Anticipate Executive Management’s needs in advance of meetings, conferences, etc.
  • Handling the Executive Management’s social media channels, including Facebook, LinkedIn, Twitter, and other relevant platforms.
  • Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the Executive Management and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
  • Work with the Executive Team to coordinate the Executive Management’s outreach activities. Follow up on contacts made by the Executive Management to cultivate ongoing relationships.
  • Provide event management support as requested.
  • Safekeeping of confidential documents and maintaining complete filing system.
  • Preparing various events in cooperation with other Departments.
  • Arranging travel, visas and accommodation for the Executive Manager in cooperation with the Group’s Travel Coordinator.
  • Replacing other Office Administrators as needed.
  • Other projects/duties as assigned for the overall benefit of the organization

Position’s Requirements

  • University degree in any related field
  • At least 4 years of experience in a similar role
  • Strong ability to execute work with a diversity, equity, and inclusion lens.
  • Significant executive support experience, including supporting C-level executives.
  • Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials. Further training will be provided by the Group if needed.
  • Exceptional organizational skills and impeccable attention to detail.
  • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, customers, vendors.
  • Make appropriate, informed decisions regarding priorities and available time.
  • Ability to complete a high volume of tasks and projects with little or no guidance.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • Able to maintain a high level of integrity and discretion in handling confidential information.
  • Ability to switch gears at a moment’s notice.
  • Effective written and reporting skills.
  • Fluent in Greek & English (verbal and written)

Working hours: 10:00 – 19:00 (Mon – Fri)

Salary range: 30 – 35Kgross

Tagged as: Administration, Executive Personal Assistant, PA, Personal Assistant

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